World Archives Project: Ireland, Police Gazette, 1863-1893
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This collection contains individuals who were either accused of committing a crime, or victims of crimes committed in Ireland, 1863-1893.
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Project Overview
View Keying Standards
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Project Instructions This collection contains Police Gazettes from Ireland representing the years 1863-1893. The gazettes consist of "articles" detailing crimes allegedly or definitely committed by individuals within the communities represented. We will be keying the victims and perpetrators of the crimes.
Note: When keying, you may encounter words that appear to use the letter "f" in place of the "s," e.g. "Bailey Seffions" for "Bailey Sessions" or "Confpiring" for "Conspiring." In this case, key an "s" in place of the "f."
Note: Please use your best judgment to interpret the instructions and index this project.
Project Form Types and Field Helps
Gazette Front Page
Gazette Page
Military Deserter
Cover page, Section header, etc.
Image with no data
Gazette Front Page
Choose 'gazette front page' for images of the front or first page of the paper. These images typically have "The Police Gazette, or Hue-And-Cry Published for Ireland on every Tuesday and Friday" in bold lettering at the top of the image. The 'gazette front page' will always have the publication date to key and typically has records to key.
Gazette Front Page Keying Instructions
Publication Day
Key the day in its numerical form from the publication date.
Publication date may be found on the "Gazette Front Page," under the words "The Police Gazette, or Hue-And-Cry Published for Ireland on every Tuesday and Friday," typically after the words "Dublin" and the day of the week. The date is typically in month-day-year format.
Publication Month
Key the month as an abbreviation from the publication date using the dictionary provided for assistance.
Publication date may be found on the "Gazette Front Page," under the words "The Police Gazette, or Hue-And-Cry Published for Ireland on every Tuesday and Friday," typically after the words "Dublin" and the day of the week. The date is typically in month-day-year format.
Publication Year
Key the year in its numerical form from the publication date.
Publication date may be found on the "Gazette Front Page," under the words "The Police Gazette, or Hue-And-Cry Published for Ireland on every Tuesday and Friday," typically after the words "Dublin" and the day of the week. The date is typically in month-day-year format.
Prefix
Key any prefix values before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field.
Given
Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them.
Key all persons listed within an article (alleged criminals, victims, spouses, etc.). Do not key officials such as police, court personnel, etc. unless the article is specifically about them. Do not key company or business names.
Surname
Key the surname as seen on the record using the dictionary provided for assistance.
Key all persons listed within an article (alleged criminals, victims, spouses, etc.). Do not key officials such as police, court personnel, etc. unless the article is specifically about them. Do not key company or business names.
Suffix
Key all titles, such as "Jr" or "III," following the surname as seen on the record using the dictionary provided for assistance.
Alias Given
Occasionally an alternate given name may be recorded for an individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the word "nee." Key the first name or initial and any middle names of the alias of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them.
Alias Surname
Occasionally an alternate surname may be recorded for an individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for." or the words "nee" or "formerly." Key the alias surname as seen on the record using the dictionary provided for assistance.
Event Day
Key the day in its numerical form from the event date.
The event date is the date the event within the article took place. When present, event date may be found within an article. It is often found at the end of the article, but may be found anywhere within an article.
Date is typically in day-month-year format. Do not key the publication date as the event date. Only key the date mentioned specifically in the article.
Event Month
Key the month as an abbreviation from the event date using the dictionary provided for assistance.
The event date is the date the event within the article took place. When present, event date may be found within an article. It is often found at the end of the article, but may be found anywhere within an article.
Date is typically in day-month-year format. Do not key the publication date as the event date. Only key the date mentioned specifically in the article.
Event Year
Key the year in its numerical form from the event date.
The event date is the date the event within the article took place. When present, event date may be found within an article. It is often found at the end of the article, but may be found anywhere within an article.
Date is typically in day-month-year format. Do not key the publication date as the event date. Only key the date mentioned specifically in the article.
Event Place
Key the event place as seen on the record using the dictionary provided for assistance. When present in an article, the event place is the place where the crime or other event took place.
Do not key street addresses. If the place described is a ship "on board the Adventure, a South-sea Whaler" or is obviously not an actual place, leave this field blank. In a case where two or more places are mentioned, e.g. "from a party at Dunbar, towards Carlisle," key the first place, i.e. "Dunbar."
Do not key words preceding place names such as "near" or "by". Only key actual place names in this field.
Age
Key the age as seen at the time the record was recorded. If present, age may typically be found next to the word "Age" or "Aged."
Valid ages include numeric digits between "0" and "120" or certain acceptable fractions for ages displayed in months only. If an age includes years, months, and/or days key only the years. For example, "10 years, 7 months" would be keyed as "10". If an age includes both a year and a fraction, key only the year. For example, "3 3/12" would be keyed as "3". If an age appears only in months, key age as a fraction. For example, "7 Months" would be keyed as "7/12" and "18 Months" would be keyed as "18/12". If an age is expressed in weeks, days, or hours, "0" (zero) should be keyed as the age. For example, "3 weeks" would be keyed as "0" and "8 weeks" would be keyed as "0".
Role in Crime
Key the role the individual played in the article, when the article is about a crime that was committed. For example, if the article is about an official receiving a promotion, the role in crime would not be keyed for that individual.
Only key from the list below. Do not key anything else into this field. A new record must be keyed for each victim and perpetrator mentioned in each article.
- Victim
- Perpetrator
Event Type
Event type may be found at the beginning of a new section of articles, or within each new article depending on the type of gazette. Event type represents the type of article, e.g. an article about stealing should be keyed as "Stolen." Only key from the list of event types below, using the provided dictionary. Do not key anything else into this field.
- Absconded (Avoiding arrest)
- Apprehensions
- Arrest
- Arson
- Assault (Assault, Rape, Attempted Rape, etc)
- Burglary or House Breaking
- Committed
- Complaints
- Desertion (Family Desertion, Leaving Employment, etc)
- Embezzlement
- Forgery
- In Custody
- Larceny
- License Holders
- Missing Person (Articles where a missing person is being sought or is found)
- Murder
- Other (Only use other when the crime does not fit a more specific event type)
- Police Business (For Positions Filled, Promotions, etc)
- Re-Convictions
- Remanded
- Stolen
- Wanted
Gazette Page Image Samples
Gazette Page
Choose the 'gazette page' for images with names to key that are not the front or first page of the paper.
Gazette Page Keying Instructions
Prefix
Key any prefix values before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field.
Given
Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them.
Key all persons listed within an article (alleged criminals, victims, spouses, etc.). Do not key officials such as police, court personnel, etc. unless the article is specifically about them. Do not key company or business names.
Surname
Key the surname as seen on the record using the dictionary provided for assistance.
Key all persons listed within an article (alleged criminals, victims, spouses, etc.). Do not key officials such as police, court personnel, etc. unless the article is specifically about them. Do not key company or business names.
Suffix
Key all titles, such as "Jr" or "III," following the surname as seen on the record using the dictionary provided for assistance.
Alias Given
Occasionally an alternate given name may be recorded for an individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the word "nee." Key the first name or initial and any middle names of the alias of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them.
Alias Surname
Occasionally an alternate surname may be recorded for an individual. This name may be denoted by parentheses, quotation marks, or may be preceded by the abbreviation "for." or the words "nee" or "formerly." Key the alias surname as seen on the record using the dictionary provided for assistance.
Event Day
Key the day in its numerical form from the event date.
The event date is the date the event within the article took place. When present, event date may be found within an article. It is often found at the end of the article, but may be found anywhere within an article.
Date is typically in day-month-year format. Do not key the publication date as the event date. Only key the date mentioned specifically in the article.
Event Month
Key the month as an abbreviation from the event date using the dictionary provided for assistance.
The event date is the date the event within the article took place. When present, event date may be found within an article. It is often found at the end of the article, but may be found anywhere within an article.
Date is typically in day-month-year format. Do not key the publication date as the event date. Only key the date mentioned specifically in the article.
Event Year
Key the year in its numerical form from the event date.
The event date is the date the event within the article took place. When present, event date may be found within an article. It is often found at the end of the article, but may be found anywhere within an article.
Date is typically in day-month-year format. Do not key the publication date as the event date. Only key the date mentioned specifically in the article.
Event Place
Key the event place as seen on the record using the dictionary provided for assistance. When present in an article, the event place is the place where the crime or other event took place.
Do not key street addresses. If the place described is a ship "on board the Adventure, a South-sea Whaler" or is obviously not an actual place, leave this field blank. In a case where two or more places are mentioned, e.g. "from a party at Dunbar, towards Carlisle," key the first place, i.e. "Dunbar."
Do not key words preceding place names such as "near" or "by". Only key actual place names in this field.
Age
Key the age as seen at the time the record was recorded. If present, age may typically be found next to the word "Age" or "Aged."
Valid ages include numeric digits between "0" and "120" or certain acceptable fractions for ages displayed in months only. If an age includes years, months, and/or days key only the years. For example, "10 years, 7 months" would be keyed as "10". If an age includes both a year and a fraction, key only the year. For example, "3 3/12" would be keyed as "3". If an age appears only in months, key age as a fraction. For example, "7 Months" would be keyed as "7/12" and "18 Months" would be keyed as "18/12". If an age is expressed in weeks, days, or hours, "0" (zero) should be keyed as the age. For example, "3 weeks" would be keyed as "0" and "8 weeks" would be keyed as "0".
Role in Crime
Key the role the individual played in the article, when the article is about a crime that was committed. For example, if the article is about an official receiving a promotion, the role in crime would not be keyed for that individual.
Only key from the list below. Do not key anything else into this field. A new record must be keyed for each victim and perpetrator mentioned in each article.
- Victim
- Perpetrator
Event Type
Event type may be found at the beginning of a new section of articles, or within each new article depending on the type of gazette. Event type represents the type of article, e.g. an article about stealing should be keyed as "Stolen." Only key from the list of event types below, using the provided dictionary. Do not key anything else into this field.
- Absconded (Avoiding arrest)
- Apprehensions
- Arrest
- Arson
- Assault (Assault, Rape, Attempted Rape, etc)
- Burglary or House Breaking
- Committed
- Complaints
- Desertion (Family Desertion, Leaving Employment, etc)
- Embezzlement
- Forgery
- In Custody
- Larceny
- License Holders
- Missing Person (Articles where a missing person is being sought or is found)
- Murder
- Other (Only use other when the crime does not fit a more specific event type)
- Police Business (For Positions Filled, Promotions, etc)
- Re-Convictions
- Remanded
- Stolen
- Wanted
Gazette Page Image Samples
Military Deserter
Choose 'military deserter' for images with "Deserters from her Majesty's Service" in bold lettering near the top of the image. These images will have columns with the following labels:
Office No. | Name and Reg. No. | Corps. | Where Born | Trade | Age | Hair | Eyes | Face | Coat & Trousers | Date of Desert | Place of Desert
Cover page, Section header, etc.
Use the 'Cover page, Section header, etc' type for images that don't contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
Image Samples
Image with no data
Use the 'Image with no data' type for images that don't contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.
