World Archives Project: Pennsylvania, Genealogical Scrapbooks and County Ledgers
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About this project
This collection consists of a card index to Genealogical Scrapbooks and County Ledgers from the Historical Society of Pennsylvania.
Contents
Need help keying this project?
If you have questions that you cannot find the answers to in the article below please review the general Keying Standards.
Project Instructions
This collection consists of a card index to Genealogical Scrapbooks and County Ledgers from the Historical Society of Pennsylvania.
The Surname can be identified by having "Family" or "Line" following it. If two Surnames are provided, key only the first surname into the surname field.
The Title will be located at the top of the image. The only time a Title wouldn't be considered a Title is if there is only a Given and/or a Surname provided. If there are multiple names or additional words included such as "Family" or "Arms", key the given and surname as "given" and "surname" and key the entire line of text as a Title.
From images of Coats of Arms, only surname should be keyed.
Project-specific sample images and form field help:
Choose a sample image from below to see the corresponding form field examples.
Card
Cover page, Section header, etc.
Image with no data
Card
Choose the Card Form Type when there is information to be keyed.
If an index card does not contain any information to be keyed then it should be classified as Cover Page.
We are only keying from the title so any names found in the middle of the card should not be keyed.
Prefix
Key the prefix as seen on the record using the dictionary provided to assist you.
Given
Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.
When provided, the Given Name will be located in the upper left of the image. The order of the Name is typically ("surname"), ("given"), but the order can also switch to be ("given"), ("surname").
Surname
Key the surname as seen on the record using the dictionary provided to assist you. When provided, the Surname will be located in the upper left of the image. The order of the Name is ("surname"), ("given"), but the order can also switch to be ("given"), ("surname"). The Surname can be identified by having "Family" or "Line" following it. If two Surnames are provided, key only the first surname into the surname field.
Suffix
Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.
Date Provided Day
Key the Day from the Provided Date. The Date Provided will be the only date on the card. Not all cards will have dates.
Date Provided Month
Key the Month in its 3 letter abbreviation from the Date using the dictionary provided to assist you. The Date Provided will be the only date on the card. Not all cards will have dates.
Date Provided Year
Key the Year from the Provided Date.The Date Provided will be the only date on the card. Not all cards will have dates. If there is more than one Date Provided Year, then key the earliest year available.
Age
When provided, key the age. The age can be located by the phrase: "aged".
Title
When provided, key the Title which will be located at the top of the image. The only time a Title wouldn't be considered a Title is if there is only a Given and/or a Surname provided. If there are multiple names or additional words included such as "Family" or "Arms", key the given and surname as "given" and "surname" and key the entire line of text as a Title.
Keying Image Samples
Keying Examples
Cover page, Section header, etc.
Use the 'Cover page, Section header, etc' type for images that don't contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
Image with no data
Use the 'Image with no data' type for images that don't contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.
Additional Image Samples
