World Archives Project: Ottawa, Ontario, Canada, The Ottawa Journal, 1885-1980 (Part 2)

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About this project This collection contains images of the Ottawa Journal that contain birth, marriage, or death notices.

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Project Instructions
This collection contains images of the Ottawa Journal that contain birth, marriage or death notices. Every image should be classified as a "Newspaper Page" as we have reviewed the images to ensure there is at least one vital event per image.

Key all notices that contain a birth, marriage or death date. This will include births, engagements, marriages, deaths, obituaries and memoriams. You should only be keying vital events from notices that were published specifically to announce the vital event. Do not key any vital information from regular news articles. Do not key anniversary or birthday notices. (Note that birthday notices are different than birth notices.) Key top to bottom, left to right.

If more than one notice appears for the same person for the same event type together on the image, key these notices as one record, combining any information given.

Many engagement notices will not include a marriage date. These notices should be keyed with the information available. For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.

If a vital date is not present in the notice but can be reasonably calculated with the information given, calculate the date and key this into the appropriate vital date fields. For example, if you have an obituary that does not have a death date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844." Only calculate the date for the event specific to the article, such as a death date for an obituary or a marriage date for a marriage announcement. Do not calculate birth dates when an age is included in marriage or death records.

Gender will need to be inferred for an individual based on whether they are a son or daughter, husband or wife, or mother or father of an individual. If gender cannot be reasonably inferred, then leave this field blank.

When multiple relationships appear in a notice, only key information for the primary person. For example, in an obituary where it states "William Collins was the husband of Charlotte Collins, and the father of Catherine Collins," key "William Collins" into the name fields and "Charlotte Collins" in the spouse name fields. DO NOT create another record with "Catherine Collins" in the name fields, "William Collins" in the father name fields and "Charlotte Collins" in the mother name fields.

Project-specific sample images and form field help:
Newspaper Page
Cover page, Section header, etc.
Image with no data

Newspaper Page

Choose the "Newspaper Page" form type when the image contains notices of vital events. All images should be classified as the "Newspaper Page" form type. There should be no Cover page, Section header, etc. or Image with no data form types.

Keying Image Samples

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Notice Type

Key the type of the notice using the dictionary for assistance. Possible options are: Birth, Engagement, Marriage, Death, Obituary, and Memoriam.

Suffix

Key all titles, such as "Jr" or "III", following the surname as seen on the image using the dictionary provided to assist you.

Surname

Key the surname as seen on the image using the dictionary provided to assist you.

For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.

On Death notices, "Her maiden name should be entered in the main Surname field and her married name would be entered in the Spouse surname field".

Given

Key the first name or initial and any middle names as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.

For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.

Prefix

Key any titles before the given name, such as "Dr", "Rev", "Mr" or "Mrs", as seen on the image using the dictionary provided to assist you. Only prefix values should be keyed into the prefix field. Do not key ranks.

On birth and death records "son", "daughter", "stillborn", "child", "unknown", or "not stated" may appear. Key these as prefixes if no name is given for the child. If "child of Robert Ferrars" appears, key "child of" as a prefix then key the father name as Robert Ferrars. 

Gender

Key the gender in its full form. Gender will need to be inferred for an individual based of whether they are a son or daughter, husband or wife, or mother or father of an individual. If gender cannot be reasonably inferred, then leave this field blank.

Event Day

Key the day from the birth, marriage or death date.

If a vital date is not present in the notice but can be calculated with the information given, calculate the date and key this into the appropriate vital date fields. For example, if you have an obituary that does not have a date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844."

Event Month

Key the month from the birth, marriage or death date as an abbreviation from the event date using the dictionary provided for assistance.

If a vital date is not present in the notice but can be calculated with the information given, calculate the date and key this into the appropriate vital date fields. For example, if you have an obituary that does not have a date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844."

Event Year

Key the year from the birth, marriage or death date.

If the birth, marriage or death year is not given in the notice, the publication year at the top of the image should be keyed.

If a vital date is not present in the notice but can be calculated with the information given, calculate the date and key this into the appropriate vital date fields. For example, if you have an obituary that does not have a date but says the individual died on "Wednesday," and at the top of the image there's a publication date of "Friday, November 7, 1844" then you can calculate and key the death date as "5 Nov 1844."

Event Place

Key the place where the birth, marriage or death occurred as seen on the record using the dictionary provided to assist you.

Do not key any street addresses or names of hospitals. If the hospital name contains a geographical location, key the geographical location only. Separate any geographical locations with a comma, such as "Bath, England."

Event Age

Key the age as seen at the time the record was recorded. If present, age may be found next to the word "Age" or "Aged."

Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12." If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10." If an age appears in months, such as 10 months, key age as a fraction: "10/12." If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Father Given

Key the first name or initial with any middle names or initials of the father of the primary person as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. For engagements and marriages the primary person is the groom.

If a person's parents' names appear as "Mr. & Mrs. John Knightly", the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."

Father Surname

Key the surname of the father of the primary person as seen on the image using the dictionary provided to assist you. For engagements and marriages the primary person is the groom.

If a person's parents' names appear as "Mr. & Mrs. John Knightly", the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."

Mother Given

Key the first name or initial with any middle names or initials of the mother of the primary person as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. For engagements and marriages the primary person is the groom.

If a person's parents' names appear as "Mr. & Mrs. John Knightly", the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."

Mother Surname

Key the surname of the mother of the primary person as seen on the image using the dictionary provided to assist you. For engagements and marriages the primary person is the groom.

If a person's parents' names appear as "Mr. & Mrs. John Knightly", the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."

Spouse Given

Key the given name or initial and any middle names of the spouse as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.

Spouse Surname

Key the surname of the spouse as seen on the image using the dictionary provided to assist you. For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.

Spouse Suffix

Key all titles, such as "Jr" or "III", following the surname of the spouse as seen on the image using the dictionary provided to assist you.For records where the notice type is "Engagement" or "Marriage," key the groom's name into the name fields and the bride's name into the spouse name fields.

Spouse Gender

Key the gender in its full form. Gender will need to be inferred for an individual based of whether they are a son or daughter, husband or wife, or mother or father of an individual. If gender cannot be reasonably inferred, then leave this field blank.

Spouse Father Given

Key the first name or initial with any middle names or initials of the father of the spouse as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. For engagements and marriages the spouse is the bride.

If a person's parents' names appear as "Mr. & Mrs. John Knightly", the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."

Spouse Father Surname

Key the surname of the father of the spouse as seen on the image using the dictionary provided to assist you. For engagements and marriages the spouse is the bride. If a person's parents' names appear as "Mr. & Mrs. John Knightly", the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."

Spouse Mother Given

Key the first name or initial with any middle names or initials of the mother of the spouse as seen on the image using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods. For engagements and marriages the spouse is the bride.

If a person's parents' names appear as "Mr. & Mrs. John Knightly", the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."

Spouse Mother Surname

Key the surname of the mother of the spouse as seen on the image using the dictionary provided to assist you. For engagements and marriages the spouse is the bride.

If a person's parents' names appear as "Mr. & Mrs. John Knightly", the father's name should be keyed as "John Knightly" and the surname "Knightly" is the only thing that should be keyed for the mother. If the parents' names appear as "Mr. & Mrs. John Knightly (nee Isabella Woodhouse)" then the father's name should be keyed as "John Knightly" and the mother's name should be keyed as "Isabella Woodhouse."

Cover page, Section header, etc.

There should be no images marked as Cover pages. Images of this journal that do not contain notices of vital events were previously identified and removed from the collection for this project. All images should contain at least one vital event.

Use the 'Cover page, Section header, etc' type for images that don't contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Image with no data

There should be no images marked as Cover pages. Images of this journal that do not contain notices of vital events were previously identified and removed from the collection for this project. All images should contain at least one vital event.

Use the 'Image with no data' type for images that don't contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.