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About this project This collection contains records of the United Methodist Church in New York and vicinity. Included are membership records, records of pastors, baptism, marriage, and burial records as well as other various documents and histories.

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Project Instructions This collection contains records of the United Methodist Church in New York and vicinity. Included are membership records, records of pastors, baptism, marriage, and burial records as well as other various documents and histories.

This project has a variety of form types. Pay special attention to the keying instructions for how to identify and key each record.

You may need to look at the image that follows the one with the primary names to determine the correct form type. For instance, the first page may say "Register of" in the header, and the second page will have the remainder of the header - "Baptisms." The easiest way to view the image before or after is to click on the page icon in the upper left corner of the tool - you can read more about how to do that here. If your image set will not allow you to see the image that follows, use the image samples in the wiki to help determine the correct form type.

Please note that in general, images with recorded "minutes" notes should be marked as the 'Cover page' form type. These will often have persons who were nominated and or elected to certain positions. We will not be keying these names. Again, the images in the wiki image samples should be used to assist in keying.

A line number will be keyed on Marriage forms with columns. Please pay special attention to the instructions for keying line number.

Project-specific sample images and form field help:
Choose a sample image from below to see the corresponding form field examples.
Baptism
Burial
Marriage
Marriage Page 2
Name List
Index
Microfilm
Cover page, Section header, etc
Image with no data

Baptism

Mark an image Baptism if it has "Baptisms", "Register of Infant Baptism", "Record of Baptisms" or something similar that references baptisms in the header and contains a list of primary names. Primary names are usually on the left side of the image under the column labeled "Name", "Full Name", "Full Name - Family/Christian", "Names of Parties", "Names of Subjects" or something similar. ("Parents Names" are not primary names).

NOTE: You may need to look at the image that follows the one with the primary names to determine the correct form type. For instance, the first page may say "Register of" in the header, and the second page will have the remainder of the header - "Baptisms." If your image set will not allow you to see the image that follows, use the image samples below to help determine the correct form type.

Additional Image Samples

Baptism Year

Key the Baptism Year from the baptism date. Baptism date can be found under the column labeled "Baptism Date", "Date of Baptism", "Baptism - Date" or something similar.

NOTE: Dates may be written in several formats ([month] [day], [year] or mm-dd-yy, etc).

Baptism Month

Key the month in its three-letter abbreviation from the baptism date using the dictionary provided for assistance. If the month appears as a number, key as seen. Baptism date can be found under the column labeled "Baptism Date", "Date of Baptism", "Baptism - Date" or something similar.

NOTE: Dates may be written in several formats ([month] [day], [year] or mm-dd-yy, etc).

Baptism Day

Key the Baptism Day from the baptism date. Baptism date can be found under the column labeled "Baptism Date", "Date of Baptism", "Baptism - Date" or something similar.

NOTE: Dates may be written in several formats ([month] [day], [year] or mm-dd-yy, etc).

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field. Primary names are usually on the left side of the image under the column labeled "Name", "Full Name", "Full Name - Family/Christian", "Names of Parties", "Names of Subjects" or something similar. ("Parents Names" are not primary names).

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. Primary names are usually on the left side of the image under the column labeled "Name", "Full Name", "Full Name - Family/Christian", "Names of Parties", "Names of Subjects" or something similar. ("Parents Names" are not primary names).

On birth and death records "stillborn", "child", "unknown", or "not stated" may appear. Key these as Given names. If "child of Peter Pan" appears, key the complete phrase into the given name field.

Surname

Key the surname as seen on the record using the dictionary provided for assistance. Primary names are usually on the left side of the image under the column labeled "Name", "Full Name", "Full Name - Family/Christian", "Names of Parties", "Names of Subjects" or something similar. ("Parents Names" are not primary names).

When the surname of the primary person is not present, the surname may be determined by looking at the surname of either a parent or spouse.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided for assistance. Primary names are usually on the left side of the image under the column entitled "Name", "Full Name", "Full Name - Family/Christian", "Names of Parties", "Names of Subjects" or something similar. ("Parents Names" are not primary names).

Father Given

Key the first name or initial and any middle names of the father of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. Father's name can be found under "Father's Name" or is the first name listed under "Parents" or "Names of Parents."

Father Surname

Key the surname of the father of the primary person as seen on the record using the dictionary provided for assistance. Father's name can be found under "Father's Name" or is the first name listed under "Parents" or "Names of Parents.

"NOTE: Sometimes the parent's names are written, for example, "John and Elizabeth Bailey." For these key Father Given as "John" and Father Surname as "Bailey"

Mother Given

Key the first name or initial and any middle names of the mother of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. Mother's name can be found under "Mother's Name" or is the second name listed under "Parents" or "Names of Parents."

Mother Surname

Key the surname of the mother of the primary person as seen on the record using the dictionary provided for assistance. Mother's name can be found under "Mother's Name" or is the second name listed under "Parents" or "Names of Parents."

NOTE: Sometimes the parent's names are written, for example, "John and Elizabeth Bailey." For these key Mother Given as "Elizabeth" and Mother Surname as "Bailey"

Baptism Age

Key the age as seen at the time the person was baptized using the dictionary provided for assistance. If present, age may be found next to the word "Age" or "Aged" and should be a number between 1 and 120.

Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12." If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10." If an age appears in months, such as 10 months, key age as a fraction: "10/12." If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Birth Day

When present, key the Birth Day from the birth date on Baptism form types. Birth date can be found under the column labeled "Birth Date", "Date of Birth", "Birth - Date" or something similar.

NOTE: Dates may be written in several formats ([month] [day], [year] or mm-dd-yy, etc).

Birth Month

When present, Key the month in its three-letter abbreviation from the birth date on Baptism form types using the dictionary provided for assistance. If the month appears as a number, key as seen. Birth date can be found under the column labeled "Birth Date", "Date of Birth", "Birth - Date" or something similar.

NOTE: Dates may be written in several formats ([month] [day], [year] or mm-dd-yy, etc).

Birth Year

When present, key the Birth Year from the birth date on Baptism doctypes. Birth date can be found under the column labeled "Birth Date", "Date of Birth", "Birth - Date" or something similar.

NOTE: Dates may be written in several formats ([month] [day], [year] or mm-dd-yy, etc).

Keying Image Samples

Burial

Mark an image Burial if it has "Death", "Record of Deaths", "Burials", "Burial Records" or something similar that references death or burial in the header and contains a list of primary names. Primary names are usually on the left side of the image under the column labeled "Name", "Full Name", "Full Name - Family/Christian", "Names of Parties", "Names of Subjects" or something similar. ("Parents Names" are not primary names).