World Archives Project: New South Wales, Australia, Police Gazettes, 1854-1930
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About this project
The Police Gazettes were a means of communication between the members of the police force and contain information about wanted and apprehended criminals, as well as crimes committed and missing persons. Other information included pertains to the promotions, vacant positions, and appointments within the police force. The collection within this project spans the years from 1854 to 1930. The images are clear and the documents legible. For these reasons the project difficulty is determined to be Average, with the image sets containing only one image due to the necessity to read through articles in order to find the data required for keying.
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Project-specific sample images and form field help:
Choose a sample image from below to see the corresponding form field examples.
Gazette Page
Index
Gazette Page
These images contain the information required for keying. Some images will display all the fields required for keying, while some may only contain a few.
This image shows what information in the article would be keyed.
This image shows an example of where to find the Header information.
This is an example of when you might see multiple pages on top of each other.
Month of Publication
Key the Month of the publication date in its full form found at the top of the image, using the drop-down list to help.
See Example
Day of Publication
Key the Day of the publication date as found at the top of the image.
See Example
Year of Publication
Key the Year of the publication date as found at the top of the image.
See Example
Page
Key the Page number found at the top of the image in either the left corner of the left-side page or the right corner of the right-side page. Create a new section for the right-side page.
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This field is for the first record and the last record on a page and is used to determine if a record continues from a previous page (the first record on the page), is complete on the page (the first and the last record on the page), or continues on to the next page (the last recod on the page).
The drop-down list provides the options for the three possibilities for the first record and the last record on each page. To activate the drop-down list simply type "c" into the field. Choose the one option which best suits the situation for the first record and the last record on each page.
See Example
Event Location
The Event Location may appear at the beginning of an article, within an article, or in a column entitled "Where Committed". In the example, "Wagga Wagga - John Marshall and Edward John Cain charged..." Wagga Wagga is the Event Location. In the example "John Marshall and Edward John Cain were charged with murder committed in Somerset...." Somerset is the Event Location.
The Event Location is the place where the event occurred. If a murder took place in Wagga Wagga and the person was apprehended or lived in Somerset then the Event Location is Wagga Wagga. Normally desertions will not contain an Event Location. The location for warrants and summons should be entered as the location where they were issued.
Using the drop-down list provided, key the location. If a location does not appear in the drop-down list, key it as seen.
There will be only one Event Location keyed per article. If there is no Event Location, such as city or town, then key the State in which the Gazette was published. For example, in the "Extract from the Victoria Police Gazette" Victoria would be the Event Location.
See Example
Prefix
Key any titles before the name, such as "Mr", "Mrs", "Dr" or "Rev" in the Prefix field. Key also titles such as "The Earl of Cornwall", "Constable", "Detective", or "John Brown's widow".
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Given Name
Key all names which appear in the article. If the name of a person appears two or more times, key the name only once.
Key the first name and any middle names or initials which appear in an article, using the provided drop-down list. When a name does not appear in the drop-down list, key the name as seen. If a name appears two or more times in the same article, key only once. Key all names in the article as unique records.
The names of manufacturers or the brand of an item should not be keyed. Here are a few examples that illustrate what should NOT be keyed.
- 1) If the article says that a "Smith and Wesson" gun was stolen you would not key a record for Smith or Wesson.
- 2) If a woman wearing a Donna Karan coat was seen stealing a cow you wouldn't key a record for Donna Karan.
Surname
Key all names which appear in the article. If the name of a person appears two or more times, key the name only once.
Enter the surname here as it appears on the image, using the drop-down list to help you. When a name does not appear in the drop-down list then key the name as seen. Key all names which appear in the article. If the name of the person appears two or more times, key the name only once. Key all names in the article as unique records.
See Example
Suffix
Key all titles following the surname, such as "Jr" or "III."
See Example
Age
Key the age in years, as it appears on the image. Ages less than a year should be recorded in a fraction of twelfths (3 months should be entered as 3/12); ages less than 1 month should be entered as 0.
See Example
Event Type
Choose the Event Type, or crime committed, using the drop-down list provided. Key the same Event Type for each of the persons mentioned in the article. The options in the drop-down list are:
Desertion : for family desertion, leaving employment etc.
Assault: for assault, rape, attempted rape, etc.
Missing Person: for articles where a missing person is being sought or is found.
Murder
Police Business: for positions filled, promotions, etc. within the police force.
Theft
Other: for any circumstances not covered by the other list options.
See Example
Alias Prefix
Key any titles before the alias given name, such as "Mr" or Mrs".
See Example
Alias Given
On some records, a second name is given in parentheses or quotes. This name is usually a nickname or maiden name. Key the first name or initial and any middle names or initials in the Alias Given field. If you cannot distinguish a given name or surname, please input the entire name in this field.
See Example
Alias Surname
Key any Alias Surname which appears. Occasionally an alternate name may be recorded for a given individual. This name may be denoted by parentheses. All the rules for keying a primary name should also be followed for keying any alias name.
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Alias Suffix
Key any titles following the alias surname such as "Jr" or "III".
See Example
See Also Year
In some parts of the gazette articles may begin with information about a related article in another gazette. For example, "Vide Police Gazette, 1906, page 9". The See Also Year would be 1906.
See Example
See Also Page
In some parts of the gazette articles may begin with information about a related article in another gazette. For example, "Vide Police Gazette, 1906, page 9". The See Also Page would be 9.
See Example
Index
There is no information to key from these images.
