World Archives Project: Medway, Kent, England, Poor Law Union Records, 1901-1930
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This collection contains records created as a result of the Poor Laws in England. Records include admission and discharge registers, birth and death registers, registers of children, etc.
Contents
Project Overview
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Project Instructions Poor Law for the time period 1837-1937 Before modern welfare systems were put in place in England, the poor who could not work were required to receive assistance in a Workhouse, later termed a Poor Law Institution when Outdoor Relief (receipt of money and goods outside an institution) was not available to them.
Workhouses were created in every Parish to provide for the poor, but were also designed to make life worse inside of them in an effort to discourage those who were able bodied from entering in. (Parishes that were too small were allowed to group together and create a Workhouse Union.) Many of the abuses and problems associated with the Poor Laws and Workhouses are detailed in the novels and serials written by Charles Dickens.
Admission and Discharge The records we are keying contain information regarding the admission of individuals into a workhouse and their subsequent discharge. Some books contain detailed information about the various persons who came and went (including diet information), while others are sparse, only containing the name of the individual and their dates of arrival and departure.
Birth and Death Registers containing records of births and deaths within a workhouse.
Miscellaneous Registers of children, suspension orders, examinations, removals, etc.
Things to Remember
Each person appearing on a document should be keyed as a unique record.
Project Form Types and Field Helps
Admission and Discharge
Birth
Death
Miscellaneous
Book Cover
Index
Cover page, Section header, etc.
Image with no data
Microfilm
Title Board
Admission and Discharge
Choose the 'Admission and Discharge' form type for images with the words "Admitted," "Discharged," "Admission and Discharge," "The Religious Creed Register," "Hospital Admission Register," "Relief List," "Register of Lunatics," or something similar in the header of the image.
Also, any image with an admission or discharge date should be captured as an 'Admission and Discharge" form type.
Admission and Discharge Keying Instructions
Admission Day
Key the day in its numerical form from the admission date. Admission date may be found in the column labeled "Date of Admission."
If an image has the word "Admission" or "Admitted" in bold lettering at or near the top, as well as a column labeled "Day of the Month," "Date," "Year, and day of the Month," or something similar, the Admission date will most often be contained in that column.
Admission date may sometimes be located in the header of an image and will need copied down to the records on that image. In some cases only the year is in the header with the month and day on the record level.
Admission Month
Key the month as an abbreviation from the admission date using the dictionary provided for assistance. Admission date may be found in the column labeled "Date of Admission."
If an image has the word "Admission" or "Admitted" in bold lettering at or near the top, as well as a column labeled "Day of the Month," "Date," "Year, and day of the Month," or something similar, the Admission date will most often be contained in that column.
Admission date may sometimes be located in the header of an image and will need copied down to the records on that image. In some cases only the year is in the header with the month and day on the record level.
Admission Year
Key the year in its numerical form from the admission date. Admission date may be found in the column labeled "Date of Admission."
If an image has the word "Admission" or "Admitted" in bold lettering at or near the top, as well as a column labeled "Day of the Month," "Date," "Year, and day of the Month," or something similar, the Admission date will most often be contained in that column.
Admission date may sometimes be located in the header of an image and will need copied down to the records on that image. In some cases only the year is in the header with the month and day on the record level.
Discharge Day
Key the day in its numerical form from the discharge date. Discharge date may be found in the column labeled "Date of Discharge."
If an image has the word "Discharge" or "Discharged" in bold lettering at or near the top, as well as a column labeled "Day of the Month," "Date," "Year, and day of the Month," or something similar, the Discharge date will most often be contained in that column.
Discharge date may sometimes be located in the header of an image and will need copied down to the records on that image. In some cases only the year is in the header with the month and day on the record level.
Discharge Month
Key the month as an abbreviation from the discharge date using the dictionary provided for assistance. Discharge date may be found in the column labeled "Date of Discharge."
If an image has the word "Discharge" or "Discharged" in bold lettering at or near the top, as well as a column labeled "Day of the Month," "Date," "Year, and day of the Month," or something similar, the Discharge date will most often be contained in that column.
Discharge date may sometimes be located in the header of an image and will need copied down to the records on that image. In some cases only the year is in the header with the month and day on the record level.
Discharge Year
Key the year in its numerical form from the discharge date. Discharge date may be found in the column labeled "Date of Discharge."
If an image has the word "Discharge" or "Discharged" in bold lettering at or near the top, as well as a column labeled "Day of the Month," "Date," "Year, and day of the Month," or something similar, the Discharge date will most often be contained in that column.
Discharge date may sometimes be located in the header of an image and will need copied down to the records on that image. In some cases only the year is in the header with the month and day on the record level.
Prefix
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field.
Given
Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them.
Admission & Discharge: Typically found in the column labeled "Name," "Patient's Name," "Name of Child," or something similar. Some names are separated into two columns, most often labeled "Surname" and "Christian Name."
Birth: May be found in the column labeled "In what Name Baptized," "Name" or something similar.
Death: May be found in the column labeled "Name" or something similar.
Miscellaneous: May be found in the column labeled "Name," "Name of Child," or something similar. When the image is in paragraph form, name is typically near the top of the image. On these images, it is often necessary to read the record in order to determine whom the record is about. Some keywords to look for include: "In the matter of," "The examinations of," "do hereby certify that," "do hereby order and empower," "that," "As to the removal of," "do hereby give you notice that," or something similar.
Surname
Key the surname as seen on the record using the dictionary provided for assistance.
Admission & Discharge: Typically found in the column labeled "Name," "Patient's Name," "Name of Child," or something similar. Some names are separated into two columns, most often labeled "Surname" and "Christian Name."
Birth: May be found in the column labeled "In what Name Baptized," "Name" or something similar.
Death: May be found in the column labeled "Name" or something similar.
Miscellaneous: May be found in the column labeled "Name," "Name of Child," or something similar. When the image is in paragraph form, name is typically near the top of the image. On these images, it is often necessary to read the record in order to determine whom the record is about. Some keywords to look for include: "In the matter of," "The examinations of," "do hereby certify that," "do hereby order and empower," "that," "As to the removal of," "do hereby give you notice that," or something similar.
Suffix
Key all titles, such as "Jr" or "III," following the surname as seen on the record using the dictionary provided for assistance.
Age
Key the age as seen at the time the record was recorded. If present, age may be found next to the word "Age" or "Aged."
Valid ages include numeric digits between "0" and "120" or certain acceptable fractions for ages displayed in months only. If an age includes years, months, and/or days key only the years. For example, "10 years, 7 months" would be keyed as "10". If an age includes both a year and a fraction, key only the year. For example, "3 3/12" would be keyed as "3". If an age appears only in months, key age as a fraction. For example, "7 Months" would be keyed as "7/12" and "18 Months" would be keyed as "18/12". If an age is expressed in weeks, days, or hours, "0" (zero) should be keyed as the age. For example, "3 weeks" would be keyed as "0" and "8 weeks" would be keyed as "0".
Gender
When present, key the sex or gender from the record ("M" or "F"). On some images gender will be in a column labeled "Sex" or "Whether Male or Female." On other images, the gender is represented by a tick or check mark in one of two columns labeled "Boys" or "Girls."
Birth Day
Key the day in its numerical form from the birth date. When present, birth date may be found in a column labeled "When Born," "Born," "Year Born," or something similar.
Birth Month
Key the month as an abbreviation from the birth date using the dictionary provided for assistance. When present, birth date may be found in a column labeled "When Born," "Born," "Year Born," or something similar.
Birth Year
Key the year in its numerical form from the birth date. When present, birth date may be found in a column labeled "When Born," "Born," "Year Born," or something similar.
From Whence Admitted
Key 'From Whence Admitted' as seen on the record using the dictionary provided for assistance. From whence admitted may be found in the column labeled or near the words "Parish from which admitted" or in rare cases simply "Parish."
Admission and Discharge Image Samples
Birth
Choose the 'Birth' form type for images with "Register of Births" in the header of the image.
Birth Keying Instructions
Birth Year
Key the year in its numerical form from the birth date. When present, birth date may be found in a column labeled "When Born," "Born," "Year Born," or something similar.
Birth Month
Key the month as an abbreviation from the birth date using the dictionary provided for assistance. When present, birth date may be found in a column labeled "When Born," "Born," "Year Born," or something similar.
Birth Day
Key the day in its numerical form from the birth date. When present, birth date may be found in a column labeled "When Born," "Born," "Year Born," or something similar.
Gender
When present, key the sex or gender from the record ("M" or "F"). On some images gender will be in a column labeled "Sex" or "Whether Male or Female." On other images, the gender is represented by a tick or check mark in one of two columns labeled "Boys" or "Girls."
Mother Given
Key the first name or initial and any middle names of the mother of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them.
Mother name may be found in the column labeled "Names of Parents, or Mother."
Mother Surname
Key the surname of the mother of the primary person as seen on the record using the dictionary provided for assistance.
Mother name may be found in the column labeled "Names of Parents, or Mother."
Father Given
Key the first name or initial and any middle names of the father of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them.
Father name may be found in the column labeled "Names of Parents, or Mother."
Father Surname
Key the surname of the father of the primary person as seen on the record using the dictionary provided for assistance.
Father name may be found in the column labeled "Names of Parents, or Mother."
Given
Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them.
Admission & Discharge: Typically found in the column labeled "Name," "Patient's Name," "Name of Child," or something similar. Some names are separated into two columns, most often labeled "Surname" and "Christian Name."
Birth: May be found in the column labeled "In what Name Baptized," "Name" or something similar.
Death: May be found in the column labeled "Name" or something similar.
Miscellaneous: May be found in the column labeled "Name," "Name of Child," or something similar. When the image is in paragraph form, name is typically near the top of the image. On these images, it is often necessary to read the record in order to determine whom the record is about. Some keywords to look for include: "In the matter of," "The examinations of," "do hereby certify that," "do hereby order and empower," "that," "As to the removal of," "do hereby give you notice that," or something similar.
Surname
Key the surname as seen on the record using the dictionary provided for assistance.
Admission & Discharge: Typically found in the column labeled "Name," "Patient's Name," "Name of Child," or something similar. Some names are separated into two columns, most often labeled "Surname" and "Christian Name."
Birth: May be found in the column labeled "In what Name Baptized," "Name" or something similar.
Death: May be found in the column labeled "Name" or something similar.
Miscellaneous: May be found in the column labeled "Name," "Name of Child," or something similar. When the image is in paragraph form, name is typically near the top of the image. On these images, it is often necessary to read the record in order to determine whom the record is about. Some keywords to look for include: "In the matter of," "The examinations of," "do hereby certify that," "do hereby order and empower," "that," "As to the removal of," "do hereby give you notice that," or something similar.
Birth Image Samples
Death
Choose the 'Death' form type for images with "Register of Deaths" in the header of the image.
Death Keying Instructions
Death Year
Key the year in its numerical form from the death date. Death date may be found in the column labeled "Date of Death" or something similar.
Death Month
Key the month as an abbreviation from the death date using the dictionary provided for assistance. Death date may be found in the column labeled "Date of Death" or something similar.
Death Day
Key the day in its numerical form from the death date. Death date may be found in the column labeled "Date of Death" or something similar.
Suffix
Key all titles, such as "Jr" or "III," following the surname as seen on the record using the dictionary provided for assistance.
Surname
Key the surname as seen on the record using the dictionary provided for assistance.
Admission & Discharge: Typically found in the column labeled "Name," "Patient's Name," "Name of Child," or something similar. Some names are separated into two columns, most often labeled "Surname" and "Christian Name."
Birth: May be found in the column labeled "In what Name Baptized," "Name" or something similar.
Death: May be found in the column labeled "Name" or something similar.
Miscellaneous: May be found in the column labeled "Name," "Name of Child," or something similar. When the image is in paragraph form, name is typically near the top of the image. On these images, it is often necessary to read the record in order to determine whom the record is about. Some keywords to look for include: "In the matter of," "The examinations of," "do hereby certify that," "do hereby order and empower," "that," "As to the removal of," "do hereby give you notice that," or something similar.
Given
Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them.
Admission & Discharge: Typically found in the column labeled "Name," "Patient's Name," "Name of Child," or something similar. Some names are separated into two columns, most often labeled "Surname" and "Christian Name."
Birth: May be found in the column labeled "In what Name Baptized," "Name" or something similar.
Death: May be found in the column labeled "Name" or something similar.
Miscellaneous: May be found in the column labeled "Name," "Name of Child," or something similar. When the image is in paragraph form, name is typically near the top of the image. On these images, it is often necessary to read the record in order to determine whom the record is about. Some keywords to look for include: "In the matter of," "The examinations of," "do hereby certify that," "do hereby order and empower," "that," "As to the removal of," "do hereby give you notice that," or something similar.
Prefix
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field.
Age at Death
Key the age as seen at the time of death. If present, age may be found next to the word "Age" or "Aged."
Valid ages include numeric digits between "0" and "120" or certain acceptable fractions for ages displayed in months only. If an age includes years, months, and/or days key only the years. For example, "10 years, 7 months" would be keyed as "10". If an age includes both a year and a fraction, key only the year. For example, "3 3/12" would be keyed as "3". If an age appears only in months, key age as a fraction. For example, "7 Months" would be keyed as "7/12" and "18 Months" would be keyed as "18/12". If an age is expressed in weeks, days, or hours, "0" (zero) should be keyed as the age. For example, "3 weeks" would be keyed as "0" and "8 weeks" would be keyed as "0".
From Whence Admitted
Key 'From Whence Admitted' as seen on the record using the dictionary provided for assistance. From whence admitted may be found in the column labeled or near the words "Parish from which admitted" or in rare cases simply "Parish."
Death Image Samples
Miscellaneous
Choose the 'Miscellaneous' form type for images that do not fit within the guidlines set for the "admission and discharge," "birth" and "death" form types. Some examples of images that should be captured as 'Other' include "Removals and Settlements," "Examinations," "Certificates" and "Registers of Children." Only key the person, or persons for whom the record is about.
Miscellaneous Keying Instructions
Prefix
Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field.
Given
Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them.
Admission & Discharge: Typically found in the column labeled "Name," "Patient's Name," "Name of Child," or something similar. Some names are separated into two columns, most often labeled "Surname" and "Christian Name."
Birth: May be found in the column labeled "In what Name Baptized," "Name" or something similar.
Death: May be found in the column labeled "Name" or something similar.
Miscellaneous: May be found in the column labeled "Name," "Name of Child," or something similar. When the image is in paragraph form, name is typically near the top of the image. On these images, it is often necessary to read the record in order to determine whom the record is about. Some keywords to look for include: "In the matter of," "The examinations of," "do hereby certify that," "do hereby order and empower," "that," "As to the removal of," "do hereby give you notice that," or something similar.
Surname
Key the surname as seen on the record using the dictionary provided for assistance.
Admission & Discharge: Typically found in the column labeled "Name," "Patient's Name," "Name of Child," or something similar. Some names are separated into two columns, most often labeled "Surname" and "Christian Name."
Birth: May be found in the column labeled "In what Name Baptized," "Name" or something similar.
Death: May be found in the column labeled "Name" or something similar.
Miscellaneous: May be found in the column labeled "Name," "Name of Child," or something similar. When the image is in paragraph form, name is typically near the top of the image. On these images, it is often necessary to read the record in order to determine whom the record is about. Some keywords to look for include: "In the matter of," "The examinations of," "do hereby certify that," "do hereby order and empower," "that," "As to the removal of," "do hereby give you notice that," or something similar.
Suffix
Key all titles, such as "Jr" or "III," following the surname as seen on the record using the dictionary provided for assistance.
Event Age
Key the age as seen at the time the record was recorded. If present, age may be found next to the word "Age" or "Aged."
Valid ages include numeric digits between "0" and "120" or certain acceptable fractions for ages displayed in months only. If an age includes years, months, and/or days key only the years. For example, "10 years, 7 months" would be keyed as "10". If an age includes both a year and a fraction, key only the year. For example, "3 3/12" would be keyed as "3". If an age appears only in months, key age as a fraction. For example, "7 Months" would be keyed as "7/12" and "18 Months" would be keyed as "18/12". If an age is expressed in weeks, days, or hours, "0" (zero) should be keyed as the age. For example, "3 weeks" would be keyed as "0" and "8 weeks" would be keyed as "0".
Event Day
Key the day in its numerical form from the event date. Event date may be found in the column labeled "Date," "Date of Undertaking," "Date of Offence," or something similar.
On images that are in paragraph from, the date is typically found at the bottom of the image near the words "Given under my hand and seal," "in the said County this," "at a Meeting of the Board, this," "As Witness my hand this," "ending on or about the," or something similar.
Event Month
Key the month as an abbreviation from the event date using the dictionary provided for assistance. Event date may be found in the column labeled "Date," "Date of Undertaking," "Date of Offence," or something similar.
On images that are in paragraph from, the date is typically found at the bottom of the image near the words "Given under my hand and seal," "in the said County this," "at a Meeting of the Board, this," "As Witness my hand this," "ending on or about the," or something similar.
Event Year
Key the year in its numerical form from the event date. Event date may be found in the column labeled "Date," "Date of Undertaking," "Date of Offence," or something similar.
On images that are in paragraph from, the date is typically found at the bottom of the image near the words "Given under my hand and seal," "in the said County this," "at a Meeting of the Board, this," "As Witness my hand this," "ending on or about the," or something similar.
Miscellaneous Image Samples
Book Cover
Choose 'Book Cover' for images of the cover of each book.
Book Cover Image Samples
Index
Images of an internal index. An Index usually contains names (often in alphabetical order) with a corresponding page number so as to find the individual listed. Some indexes have alphabetical tabs on the right or left margin.
Index Image Samples
Cover page, Section header, etc.
Use the 'Cover page, Section header, etc' type for images that don't contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
Cover Page Image Samples
Image with no data
Use the 'Image with no data' type for images that don't contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.
Microfilm
Images that contain information about the microfilm reel. These are images that were introduced to the collection when it was microfilmed, and are not part of the registers.
Microfilm Image Samples
Title Board
Choose 'Title Board' for title board images.
Title Board Image Samples
