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About this project This is a collection of crew lists held by the Liverpool Record Office for ships whose home port was registered as Liverpool, England. The lists contain information on ship voyages, crew members and apprentices. Many of the records are grouped together as agreement booklets or ship's logs.

Keying Instructions

This is a collection of crew lists held by the Liverpool Record Office for ships whose home port was registered as Liverpool, England. The lists contain information on ship voyages, crew members and apprentices. Many of the records are grouped together as agreement booklets or ship's logs.

All names should be keyed from these registers except for ship masters, owners, and those receiving the registers. This includes lists of crew members, apprentices, children born on board the ship, their parents, and deceased seamen or other individuals. Each person should be keyed as a unique record.

There are several different types of records and registers that should be categorized as a crew list form type. Not all fields will be available on every different type of form. In these cases, simply key the fields that are available, and leave the ones not present empty.

There are a handful of foreign language documents in the collection, some of which contain vital records data. If you are able to either read, or decipher where the vital data is on these documents, then key the information. Otherwise, mark the image as Cover Page, Section Header, etc.

The records may use either age or birth year so you will need to be careful and refer to the column header on the record to ensure that you are entering the correct data in the proper field and if it is not present leave the fields empty. Note that this field will remain consistent on a single page, but may change within an agreement booklet or ship's log. Rather than only keying dates as seen, where possible key a four digit year. The expected year range is 1860-1919. Average age will be 14-50.

The records may also use either birthplace or nationality fields. Older records generally have a birthplace; however newer records were filled in with either a Birthplace, or a Nationality. You will need to determine on newer records if the entry is a birthplace or a nationality. For example, a birthplace would read "Dublin" or "Sweden." Nationality would read "Irish" or "Swedish." Key the correct field, and leave the other blank.

Do not key ditto marks or the abbreviation "do." Rather key the information from the previous record that is being dittoed.

Need help keying this project?

If you have questions that you cannot find the answers to in the article below please review the general Keying Standards.
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Project-specific sample images and form field help:

Choose a sample image from below to see the corresponding form field examples.
Ship Information
Crew List
Cover Page, Section Header, etc
Image No Data
Duplicate

Ship Information

http://c.mfcreative.com/i/akt/projecthelp/32168/32168_100000_1061-00000.jpg

Additional Sample Images

Ship information pages consist primarily of the crew list cover pages and contain information regarding a ship and its voyage(s). The name of the ship, port of registry, and date are almost always present. They do not contain lists of names. Use this form type for any images that contain keyable information about the ship, but no listings of people. Make sure to look over the entire record for a date.

Registry Day

The date of registry may be found at the top or bottom of the cover page. Key the date that appears after words such as "Received at" and followed by "by [Name] Shipping Master" or "Signed by [Name] Master, on the...[Date]." Do not key the date from the "Port No and Date of Register" section on the Ship Info form type. Key the day as seen.

If these form lines are blank, check for a stamped date somewhere on the page. If the form lines for the date are blank, key the year only from the stamped date.

Registry Month

The date of registry may be found at the top or bottom of the crew list. Key the date that appears after words such as "Received at" and followed by "by [Name] Shipping Master" or "Signed by [Name] Master, on the...[Date]." Do not key the date from the "Port No and Date of Register" section on the Ship Info form type. Key the three letter abbreviation of the month, even if written numerically or in full on the record.

If these form lines are blank, check for a stamped date somewhere on the page. If the form lines for the date are blank, key the year only from the stamped date.

Registry Year

The date of registry may be found at the top or bottom of the crew list. Key the date that appears after words such as "Received at" and followed by "by [Name] Shipping Master" or "Signed by [Name] Master, on the...[Date]." Do not key the date from the "Port No and Date of Register" section on the Ship Info form type. Key the year whenever possible as four digits. The expected year range is 1860-1919.

If these form lines are blank, check for a stamped date somewhere on the page. If the form lines for the date are blank, key the year only from the stamped date.

Keying Samples