World Archives Project: American Volunteer Soldiers, Mexican War, 1846-1848
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About this project
This collection contains enlistment information for volunteer soldiers serving in the Mexican War.
Contents
Need help keying this project?
Project Instruction
For this project we will be keying name, rank, service date, and service place information. When keying dates, if multiple dates are found on the image, key the earliest date.
Key the earliest date on the image. If it is only a month and year, then key the DAY as [Blank]. Key 4 digits for years: If only the last 2 digits of the year are shown (e.g. "46"), assume the century and key "1846". If the year is shown as "184_" then do not key this date, but find another more complete year on the image. If no other date is found, then key the year as [Blank]. Do not key partial years and do not assume the last digit when it is missing.
If location is called for (Muster-In and Muster-Out only), key the location associated with the date you key. If that date has no location, key the earliest location you can identify.
It will be very helpful for this project to view the image samples found on the wiki to understand what forms we are keying.
Project-specific sample images and form field help:
Choose a sample image from below to see the corresponding form field examples.
Muster Card
Reference Card
Reference Envelope
Cover page, Section header, etc
Image with no date
Muster Card
http://c.mfcreative.com/i/akt/projecthelp/32628/32628_b036733-00057.jpg
Company Muster-In Roll
Additional Sample Images
Company Muster Roll
Co Muster-out Roll
Appears on Returns
Field & Staff Muster Roll
Choose the Muster Card form type for images containing a soldiers name, military unit, and the title "...Muster-in Roll," "...Muster Roll," "...Muster-out Roll," or "Appears on Returns as follows" near the top of the image.
Service Place
Key the Service Place from Muster Cards with the titles "Muster-in Roll" or "Muster-out Roll." The Service Place normally appears in the center of the card following the lines "Company Muster-in Roll of the Organization named above. Roll dated..." or "Appears on Co. Muster-out Roll dated..." Key the location that goes with the date that is keyed. Separate cities and states with a comma.
Do NOT key service place unless it is a Muster-In or Muster-Out card.
Service Month
Key the Service Month using the provided dictionary. Key from the earliest date found on the card.
Service Day
Key the Service Day. Key from the earliest date found on the card.
Service Year
Key the Service Year. Key from the earliest date found on the card. The expected year range will be 1846-1848.
Keying Samples
Company Muster-In Roll
Company Muster Roll
Co Muster-out Roll
Appears on Return
Field & Staff Muster Roll
Reference Card
http://c.mfcreative.com/i/akt/projecthelp/32628/32628_b036733-00056.jpg
Choose the Reference Card form type for images containing a soldiers name, military unit, rank, and the title "Card Numbers" at the top of the image.
Prefix
Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using a dictionary if provided for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Do NOT key rank in the prefix field.
Given
Key the first name or initial and any middle names of the primary person to whom the record pertains using the dictionary provided for assistance. If a name does not appear in the dictionary then key the name as seen.
Surname
The Surname is the last name of the primary person to whom the record applies. Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.
Suffix
Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.
Rank
Key the soldier's highest rank. Generally you will see two ranks, the one on the right hand side is the outgoing rank and the higher of the two ranks. If there is not a rank listed on the right side of the record key the rank found on the left side. If there is not a rank listed on the record leave this field empty.
Keying Samples
Reference Envelope
http://c.mfcreative.com/i/akt/projecthelp/32628/32628_b036733-00055.jpg
Choose the Reference Envelope form type for images containing a soldiers name, military unit, rank, and the title "Reference Envelope" at the top of the image.
Prefix
Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using a dictionary if provided for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Do not key Rank in prefix field.
Given
Key the first name or initial and any middle names of the primary person to whom the record pertains using the dictionary provided for assistance. If a name does not appear in the dictionary then key the name as seen.
Surname
The Surname is the last name of the primary person to whom the record applies. Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.
Suffix
Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.
Rank
Key the soldier's highest rank. Generally you will see two ranks, the one on the right hand side is the outgoing rank and the higher of the two ranks. If there is not a rank listed on the right side of the record key the rank found on the left side. If there is not a rank listed on the record leave this field empty.
Keying Samples
Cover page, Section header, etc.
Use the 'Cover page, Section header, etc' type for images that don't contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.
Additional Sample Images for Cover Page
Field & Staff Muster Roll w/No Name
Regimental Return
Company Muster Roll
Misc info
Regimental Descriptive Book
Notation
Appears on Pay Voucher
Hospital Muster Roll
Detachment Muster Roll
Descriptive Muster Roll of Detachment
Company Muster In and Descriptive Roll
Image with no data
Use the 'Image with no data' type for images that don't contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.
